This documentation is designed to provide users of the Oracle Administrative System with the information and instructions needed to effectively use system finance applications.

• General Ledger
• Purchasing
• Accounts Payable
• Grants/Plant Accounting

Users of the system have access to sets of web pages, forms, functions, data and reports that are defined by specific responsibilities within the system. For a detailed overview of system access and responsibilities, visit UAB IT.

Finance Responsibilities

• UAB GL End User

  The UAB GL End User responsibility gives the user the ability to view GL account string dollar balances and dollar transactions based upon his/her security rules, view all GL attributes (non-dollar data) for any and all account string, without regard to his/her security rules, and run certain predefined GL ad hoc reports on line.

• UAB GA End User

  The UAB GA End User responsibility gives the user the ability to view project, task and award dollar balances and dollar transactions, view GA attributes (non-dollar data), and run certain predefined GA ad hoc reports online.

• UAB FN Document Entry/Approval

  The UAB FN Document Entry/Approval responsibility gives the user the ability to create the three finance online document types: Purchase Order Requisitions, Payment Requests and GL Journal Entries. Users may also view previously entered Purchase Order Requisitions, Purchase Orders, supplier/vendor information, and all GL Journal Entries.

• UAB AP End User

  The UAB AP End User responsibility gives the user the ability to view invoices and payments by searching on payee name, purchase order number, requisition number, etc.

• UAB Requisition Input

  The UAB Requisition Input responsibility gives the user the ability to create and view requisitions and payment requests, and to view supplier/vendor information.