Conference/Registration Fees

Contact: General Accounting, (205) 934-9330

Most employee conference registration fees are handled in advance with a payment request payable to the conference sponsor, rather than being paid by the employee. However, UAB may instead reimburse the traveler after the trip for conference registration fees paid by the individual when sufficient documentation is submitted with the travel reimbursement request.

Documentation for conference registration fees should include evidence that the individual (rather than UAB) did indeed pay the registration fee as well as conference brochures and/or registration forms clearly identifying the applicable costs. Social/recreational activities associated with a business conference are not normally reimbursable. Conference registration fees for employees should be posted to Oracle object code 8301050 "Conferences/Training," not to a travel object code.