When appointing, changing or terminating an employee in the Administrative Systems, an ACT document must be created. When creating an ACT document, the user must select a document type and a document reason. Document types and reasons, as well as instructions, are detailed below.
Task to be Performed |
ACT Document Reasons |
Link to Instructions |
| "HIRE" Document Types | ||
| How to hire a new employee | New Hire ACT Document | New Hire ACT Documentation |
| How to rehire an employee | Rehire ACT Document | Rehire ACT Documentation |
| How to enter a new trainee award (student) | New Trainee Award ACT Document | New Trainee Award ACT Documentation |
| How to enter a new volunteer | Volunteer ACT Document | Volunteer ACT Documentation |
| How to enter a one-time requisition pay employee (Status 99) | Requisition Pay Employee (Status 99) | One-Time Requisition Pay ACT Documentation |
| How to enter information for existing UAB employee or trainee for additional assignment | Additional Assignment ACT Document | Additional Assignment ACT Documentation |
| "BUDGET" Document Types | ||
| How to create a salary increase (annual merit) ACT document | Budget ACT Document | Budget ACT Documentation |
| "CHANGE" Document Types | ||
| How to create a change of assignment ACT document on existing employees | Change of Assignment Category | Change of Assignment ACT Documentation |
| How to end an assignment (Additional Assignment) | End Assignment | End Assignment ACT Documentation |
| How to create an equity increase document | Equity Increase | Equity Increase ACT Documentation |
| How to create a merit increase document | Merit Increase | Merit Increase ACT Documentation |
| How to create a probationary increase document | Probationary Increase | Probationary Increase ACT Documentation |
| How to create a promotion same department document | Promotion Same Department | Promotion Same Department ACT Documentation |
| How to create a reclassification document | Reclassification | Reclassification ACT Documentation |
| How to create a salary schedule adjustment document | Salary Schedule Adjustment | Salary Schedule Adjustment ACT Documentation |
| How to create a transfer lateral different department document | Transfer Lateral Different Department | Transfer Lateral Different Department ACT Documentation |
| How to create a transfer lateral same department document | Transfer Lateral Same Department | Transfer Lateral Same Department ACT Documentation |
| How to create a transfer with promotion document | Transfer with Promotion | Transfer with Promotion ACT Documentation |
| "COSTING CHANGE" Document Types | ||
| How to create a funding source change document | Costing Change | Funding Source Change ACT Documentation |
| "DATA CHANGE" Document Types | ||
| How to create a data change ACT document | Data Change | Data Change ACT Documentation |
| "ELEMENTS" Document Types | ||
| How to create Nonrecurring Element Payment | Elements | Nonrecurring Element ACT Documentation |
| How to stop a Nonrecurring Element Payment | Elements | “Stop” Nonrecurring Element ACT Payment |
| How to create a Recurring Element payment/deduction/Charge | Elements | Recurring Element ACT Documentation |
| "LEAVES" Document Types | ||
| How to create Education Leave ACT Documents | Leave | Education Leave Education Leave With Pay Education Leave Without Pay Education Leave With & Without Pay |
| How to create FMLA ACT Documents | Leave | Family Medical Leave of Absence FMLA With Pay FMLA Without Pay FMLA With & Without Pay FMLA Extension |
| How to create Military Leave of Absence ACT Documents | Leave | Military Leave Military Leave With Pay Military Leave Without Pay Military Leave With & Without Pay |
| How to create OJI (On the Job Injury/Illness) Leave ACT Documents | Leave | OJI Family Medical Leave OJI Leave With & Without Pay |
| How to create Personal Leave ACT Documents | Leave | Personal Leave of Absence Personal LOA With Pay Personal LOA Without Pay Personal LOA With & Without Pay |
| How to create Sabbatical Leave ACT Documents | Leave | Sabbatical Full Pay Sabbatical Half Pay |
| How to create a Return from Leave ACT Document | Leave | Return From Leave |
| How to View Biweekly Accrual Balances | Leave | View Biweekly Accrual Balances |
| "TERMINATION" Document Types | ||
| How to create an End A Trainee Document | Termination | End a Trainee |
| How to create an End a Volunteer Document | Termination | End a Volunteer |
| How to Terminate an employee’s primary assignment | Termination | Terminate Employee |