Sponsor Portal Applications
Please review the following articles for guidance on preparing applications for submission to the sponsor.
Grants.gov Grant Lifecycle - Pre-Award Phase
NIH Grants and Contracts - Plan Your Application
NIH Grants and Contracts - Prepare to Apply
NIH Grants and Contracts - Write Application
NIH Grants and Contracts - Develop Your Budget
NSF Research.gov - Proposal Prep (Login Required)
UAB OSP Submissions
Please refer to the tools below for guidance on what to submit (Find Required Documents) and when to submit (Due Date Calculator) to the Office of Sponsored Programs (OSP). The Find Your Officer tool is provided here for convenience as well. See also the Proposal Submission Requirements page.
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Show/Hide Tool
Find Required Documents
Criteria Options Area Mechanism Type Version: 2023.04.07.003
Invalid selection criteria. Please select different Find criteria and try again. All three Find criteria are mandatory.
Required Documents
- UAB Extramural Support Checklist - Sponsor information required.
- Responsible Personnel List (RPL)
- Agreement (editable Word version)
- Budget (draft or final)
- Protocol (final)
- Informed Consent (draft or final)
- Letter of Indemnification (if applicable)
- Hospital Letter of Agreement (device trials only)
Amendment adding time; other request.
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Scope of Work (final)
Amendment increasing/decreasing funds.
- UAB Extramural Support Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Budget
- Scope of Work (final)
Note: If the contract has no end date, please reset the form and choose the No Cost Extension.
- UAB Expedited Checklist (email to
This email address is being protected from spambots. You need JavaScript enabled to view it. if contract does not have an end date)
Note: If the contract has an end date, please reset the form and select Amendment/Modification.
- UAB Extramural Support Checklist - Sponsor information required.
- Responsible Personnel List (RPL)
- Agreement (editable Word version)
- Budget (draft or final) if applicable
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version) - Notify OSP if an editable version of the agreement is not available.
- Scope of Work (final)
- Cost Sharing Commitment Form (if applicable)
Amendment adding time; other request.
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Scope of Work (final)
Amendment increasing/decreasing funds.
- UAB Extramural Support Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Budget
- Scope of Work (final)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version) - Notify OSP if an editable version of the agreement is not available.
- Scope of Work (final)
- Cost Sharing Commitment Form (if applicable)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version)
- Scope of Work (final)
- Budget (draft or final)
- Cost Sharing Commitment Form (if applicable)
Amendment adding time; other request.
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
Amendment increasing/decreasing funds.
- UAB Extramural Support Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Budget
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version)
- Scope of Work (final)
- Budget (if applicable)
- Cost Sharing Commitment Form (if applicable)
- UAB Expedited Checklist
- CDA (editable Word format)
- Previous correspondence with sponsor.
Further Reading:
- UAB Expedited Checklist
- CDA Amendment (editable Word format)
Further Reading:
- DUA Checklist
- DUA (editable Word version)
- Detailed Project Description
Further Reading:
- DUA Checklist
- DUA (editable Word version)
- Detailed Project Description
Further Reading:
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
Note: If an amendment to the master is received by the department, submit to OSP with an Expedited Checklist.
Further Reading:
Agreement:
- UAB Extramural Support Checklist - Must be signed by Dean. Sponsor contact information required.
- Responsible Personnel List (RPL)
- CME approval letter or confirmation of application
- Scope of Work (final) or description of CME event and offered CME credit and supporting documentation.
- Award Letter and Terms and Conditions (editable Word version)
Proposal:
- UAB Extramural Support Checklist - Must be signed by Dean. Sponsor contact information required.
- Responsible Personnel List (RPL)
- CME approval letter or confirmation of application (UAB accredited only).
- Application to be submitted.
- Scope of Work (final) or description of CME event and offered CME credit and supporting documentation.
- Budget
- Sponsor's Terms and Conditions
Further Reading:
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version)
- Detailed Scope of Services
- Budget
Amendment adding time; other request.
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
Amendment increasing/decreasing funds.
- UAB Extramural Support Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Budget
- UAB Extramural Support Checklist
- Agreement (editable Word version)
- UAB Expedited Checklist
- Amendment (editable Word version)
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
- Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
- RFA or PA# (provided on the checklist)
- Letter/Statement of Intent from each Outgoing Subrecipient
- Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
- Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
- RFA or PA# (provided on the checklist)
- Letter/Statement of Intent from each Outgoing Subrecipient
- Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
- UAB Expedited Checklist
- Progress Report, RPPR
- Access to sponsor portal (e.g. FastLane, eRA Commons)
- UAB Extramural Support Checklist
- Supplemental Application
- Budget
- RFA or PA# (provided on the checklist)
Amendment does not add time and/or money.
- UAB Expedited Checklist
- Sponsor Amendment
- Scope of Work (final) (if change in scope of work)
Amendment adds time and/or money.
- UAB Extramural Support Checklist
- Sponsor Amendment
- Budget
- Budget Justification
- Scope of Work (final) (if change in scope of work)
- UAB Expedited Checklist
- Letter of Request
- NIH Grants - addressed to OSP Officer, signed by PI and Department Chair
- Other Federal Grants - addressed to sponsor, forwarded to OSP for review and submission to sponsor
- UAB Expedited Checklist
- Letter of Request
- NIH Grants - addressed to GMS, co-signed by Department Chair
- Other Federal Grants - addressed to sponsor, forwarded to OSP for review and submission to sponsor
- Detailed Budget
- UAB Extramural Support Checklist
- Relinquishment Statement
- Final Invention Statement
- Letter of Transfer
NOTE: If UAB equipment will be transferring with the PI, click here to view the Financial Affairs guidance regarding processes and requirements for the transfer of UAB equipment.
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
- Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
- RFA or PA# (provided on the checklist)
- Relinquishment Statement from the previous institution.
- Letter/Statement of Intent from each Outgoing Subrecipient
- Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace)
- Sponsor Portal Application Identifier (e.g., ASSIST number or Workspace number provided on the checklist)
- RFA or PA# (provided on the checklist)
- Letter/Statement of Intent from each Outgoing Subrecipient
- Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Letter of Request for Change in PI
- Sponsor Required Documentation
- Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
- UAB Expedited Checklist
- Budget
- Letter of Justification
- UAB Expedited Checklist
- Final Technical/Scientific Report
- Final Financial Report
- Final Invention Statement
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Detailed Statement of Work
- Detailed Budget - First Year
- Detailed Budget - Out Years
- Budget Justification
- Other Forms as required by Prime institution.
NOTE: UAB is a member of the FDP subrecipient monitoring cohort and is exempt from providing risk assessment forms to other FDP institutions. For details, please visit: FDP Expanded Clearinghouse
When UAB is the prime recipient of a federally funded grant or contract, it may allocate a portion of the scope of work for the project to another organization (subrecipient). UAB will generate an outgoing federal subaward to the subrecipient organization detailing terms and conditions of the award including funding obligations and scope of work requirements.
For a more detailed explanation of the process and requirements regarding Outgoing Federal Subawards, please see our dedicated guidance webpage.
Proposal Stage (
This email address is being protected from spambots. You need JavaScript enabled to view it. )- UAB Extramural Support Checklist (must be completed and signed for application to federal sponsor)
- Responsible Personnel List (RPL) (for application to federal sponsor)
- Completed Application via the sponsor application portal (e.g., NIH ASSIST, NSF FastLane, Grants.gov Workspace) - Provide the application number on the checklist.
- UAB Letter of Intent to Establish a Subaward
- Third Party Agreement Determination Form - OSP requires one completed form per subrecipient.
Award Stage (
This email address is being protected from spambots. You need JavaScript enabled to view it. )- UAB Federal Grant Subaward Request Form
- UAB Subrecipient Questionnaire (if subrecipient is not a member of the FDP Clearinghouse)
- Finalized Budget
- Finalized Statement of Work
- UAB Subrecipient Certifications Ongoing Projects (replaces LOI if subaward is already active and no initial risk assessment has occurred)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Business Proposal
- Technical Proposal (draft)
- Cover Pages (if applicable)
- Copy
This email address is being protected from spambots. You need JavaScript enabled to view it. on any "Intent to Apply" and/or white paper. - Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
Amendment does not add time and/or money.
- UAB Expedited Checklist
- Sponsor Amendment
Amendment adds time and/or money.
- UAB Extramural Support Checklist
- Sponsor Amendment
- Budget
- Budget Justification
- UAB Expedited Checklist
- Request Letter (Justification for Changes)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Sponsor Required Documentation
- Letter or Request to Change PI
- Third Party Agreement Determination Form - If there are subawards, OSP requires one completed form per subrecipient.
- SBIR / STTR Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Letter of Intent to Establish Subaward to UAB
- Detailed Statement of Work
- SF424 Detailed Budget for UAB for all periods
- Budget Justification for UAB
- Biosketches for all UAB participants
- Copy of full grant application, including budget (or current working draft, if not final at time of OSP submission)
- Licensing Permission from HIIE (if using UAB-owned IP)
Complete Federal and UAB SBIR/STTR Program Guidance and FAQ are found in the UAB Startup Guide for Employee Inventors and Entrepreneurs beginning on page 28.
- Allocation of Rights
- DUA Checklist
- DUA (editable Word version)
Please utilize the Data Transfer and Use Agreement (DTUA) Templates.
Further Reading:
- DUA Checklist
- DUA (editable Word version)
Please utilize the Data Transfer and Use Agreement (DTUA) Templates.
Further Reading:
- UAB Expedited Checklist
- CDA Amendment (editable Word format)
Further Reading:
- UAB Expedited Checklist
- Application (via OSP Dropbox or complete copy from sponsor portal)
- UAB Extramural Support Checklist
- Sponsor Agreement
Does this Amendment/Modification add time and/or money?
- Yes:
- UAB Extramural Support Checklist
- Sponsor Modification Agreement
- No:
- UAB Expedited Checklist
- Sponsor Modification Agreement
- Termination Letter
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Completed Application (complete copy from sponsor portal, if applicable)
- RFA
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Completed Application (complete copy from sponsor portal, if applicable)
- RFA
- UAB Expedited Checklist
- Annual Progress Report (if it acts as a proposal)
- UAB Extramural Support Checklist
- Request for Supplement
- UAB Expedited Checklist
- Request Letter (if required by sponsor) or Sponsor Extension Approval
- UAB Extramural Support Checklist
- Letter of Transfer - from PI to sponsor requesting permission to transfer award.
NOTE: If UAB equipment will be transferring with the PI, click here to view the Financial Affairs guidance regarding processes and requirements for the transfer of UAB equipment.
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Proposal or Agreement (if required)
- Letter of Appointment from UAB department.
- Letter to sponsor requesting permission to transfer award.
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Completed Application (complete copy from sponsor portal, if applicable)
- RFA
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Sponsor Required Documentation
- Letter of Request for Change in PI
- UAB Expedited Checklist
- Budget
- Letter of Justification
- UAB Expedited Checklist
- If applicable as this is sponsor-specific:
- Final Technical/Scientific Report
- Final Financial Report
- Final Invention Statement
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version if applicable)
- RFA
- Sponsor F&A Guidelines
- Institutional Commitment Letters (if applicable)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version if applicable)
- RFA
- Sponsor F&A Guidelines
- UAB Expedited Checklist
- Contract (editable Word version)
- Annual Progress Report (if it acts as a proposal)
- UAB Extramural Support Checklist
- Proposed Supplement/Revision
- Cost Sharing Commitment Form (if applicable)
Amendment does not add time and/or money.
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
Amendment adds time and/or money.
- UAB Extramural Support Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Budget
- UAB Expedited Checklist
- Request Letter (if required by sponsor) or Sponsor Extension Approval
- UAB Extramural Support Checklist
- Letter of Transfer - from PI to sponsor requesting permission to transfer award.
- Letter of Acceptance - from new institution (if already provided).
- Contact Information for the new institution.
NOTE: If UAB equipment will be transferring with the PI, click here to view the Financial Affairs guidance regarding processes and requirements for the transfer of UAB equipment.
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Proposal or Agreement
- Letter of Appointment from UAB department.
- Letter to sponsor requesting permission to transfer award.
- Contact information from prior institution (if applicable).
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Contract (editable Word version)
- Institutional Commitment Letters (if applicable)
- Cost Sharing Commitment Form (if applicable)
- Indirect Cost Revenue Redistribution Form (if applicable)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Sponsor Required Documentation
- Letter
- UAB Expedited Checklist
- Budget
- Letter of Justification
- UAB Extramural Support Checklist (must be completed and signed)
- Responsible Personnel List (RPL)
- Detailed Statement of Work
- Detailed Budget
- Other Forms as required by Prime institution.
- DUA Checklist
- DUA (editable Word version)
Please utilize the Data Transfer and Use Agreement (DTUA) Templates. - Detailed Scope of Work or Protocol
Further Reading:
- DUA Checklist
- DUA (editable Word version)
Please utilize the Data Transfer and Use Agreement (DTUA) Templates.
Further Reading:
- UAB Expedited Checklist
- CDA (editable Word format)
- Previous correspondence with sponsor.
Further Reading:
- UAB Expedited Checklist
- CDA Amendment (editable Word format)
Further Reading:
- UAB Expedited Checklist
- Application (as a complete copy from sponsor portal)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version) - Notify OSP if an editable version of the agreement is not available.
- Scope of Work (final)
- Cost Sharing Commitment Form (if applicable)
Amendment does not add time and/or money.
- UAB Expedited Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Scope of Work (final)
Amendment adds time and/or money.
- UAB Extramural Support Checklist - Sponsor contact information required.
- Amendment (editable Word version)
- Budget
- Scope of Work (final)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Agreement (editable Word version) - Notify OSP if an editable version of the agreement is not available.
- Scope of Work (final)
- Cost Sharing Commitment Form (if applicable)
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Completed Application (complete copy from sponsor portal, if applicable)
- RFA
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Completed Application (complete copy from sponsor portal, if applicable)
- RFA
Amendment does not add time and/or money.
- UAB Expedited Checklist
- Amendment (editable Word version)
Amendment adds time and/or money.
- UAB Extramural Support Checklist
- Amendment (editable Word version)
- Budget
- UAB Expedited Checklist
- Request Letter (if required by sponsor) or Sponsor Extension Approval
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Completed Application (complete copy from sponsor portal, if applicable)
- RFA
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- RFA
- Sponsor Required Documentation
- Letter
- UAB Expedited Checklist
- If applicable as this is sponsor-specific:
- Final Technical/Scientific Report
- Final Financial Report
- Final Invention Statement
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Contract (editable Word version)
- Budget
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Contract (editable Word version)
- Budget
Amendment does not add time and/or money.
- UAB Expedited Checklist
- Amendment (editable Word version)
Amendment adds time and/or money.
- UAB Extramural Support Checklist
- Amendment (editable Word version)
- Budget
- UAB Expedited Checklist
- Request Letter (if required by sponsor) or Sponsor Extension Approval
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Contract (editable Word version)
- Budget
- UAB Extramural Support Checklist
- Responsible Personnel List (RPL)
- Sponsor Required Documentation
- Letter
- DUA Checklist
- DUA (editable Word version)
Please utilize the Data Transfer and Use Agreement (DTUA) Templates.
Further Reading:
- DUA Checklist
- DUA (editable Word version)
Please utilize the Data Transfer and Use Agreement (DTUA) Templates.
Further Reading:
- UAB Expedited Checklist
- Application (via OSP Dropbox or complete copy from sponsor portal)
For more information regarding submitting to OSP, please review our Federal and Industry submission pages.
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Proposal Due Date & Time Calculator
This tool calculates the due date and time to OSP for both the complete final and "ready to submit" proposal based on a given sponsor deadline date and time. The tool also provides the date when the Officer Review Summary will be returned to the PI. The output automatically updates when any of the input fields are changed. Note that all times used and displayed here are US Central Time.
Version: 2024.01.30.001 (Compatibility) Browser Compatibility:
This tool does not support Internet Explorer (IE) 8 or earlier. If you are using IE 9+ or Safari, you may have to manually type your date into the date field above using the standard format "YYYY-MM-DD". Lastly, you may have to "Allow blocked content" for IE to run the JavaScript in this tool.Sponsor Deadline:
MM/DD/YYYY hh mm AM/PM
Holidays/Weekends/NIH Office Closures:
Please see the NIH Policy regarding due dates on Holidays/Weekends/NIH Office Closures. If the NIH due date falls on one of these days, be sure to modify the Sponsor Deadline in this calculator accordingly.Complete Final Proposal
due by or before:
Time
Officer Review Summary
to PI by or before:
Time
"Ready to Submit" Proposal
due by or before:
Time
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Show/Hide Tool
Search or browse for a unit / department to see assigned OSP officers and specialists.
Version: 2024.05.08.01 (Compatibility Browser Compatibility:)
This tool does not support Internet Explorer (IE) 8 or earlier. Also, you may have to "Allow blocked content" for IE to run the JavaScript in this tool.-Federal
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