eRA Commons

Applications that have received an impact score of 40 or less will receive the automatic system generated email indicating the importance of beginning the JIT process, particularly the need to obtain any necessary IRB and IACUC approvals. Although eRA Commons will show a JIT link, applicants should not submit any JIT information until it is requested by the grantor agency. Upon notice from the granting agency that JIT is requested, the Principal Investigator (PI) or PI Delegate uploads the JIT information to eRA Commons.

Just-In-Time Checklist

1. Forward the Official NIH email request to This email address is being protected from spambots. You need JavaScript enabled to view it..
2. Upload Current Other Support for key personnel to eRA Commons. To minimize delays, OSP recommends that Other Support documents are reviewed prior to uploading to eRA Commons. For additional information:
   1. Other Support Instructions
   2. Sample Other Support
   3. FAQ
3. (IF APPLICABLE) Upload IRB and/or IACUC approval letters under the Other Upload selection and enter approval dates.
   
   1. If Human Subjects are involved, provide the assurance type and number (if changed from the initial submission) and the certification date of the IRB Review and Approval.
   2. If Vertebrate Animals are involved, provide the assurance number (if changed from the initial submission), verification of IACUC approval with date, and any IACUC imposed charges.
4. (IF APPLICABLE) Upload combined PDF document of Human Subjects Education.
   
   1. For grants involving Human Subjects, provide certification that each person identified under Key Personnel involved in human subjects research has completed an education program on the protection of human subjects.
   2. For UAB Training records, review the IRB e-Reports Instructions page. 
   3. For additional NIH FAQ's on Human Subjects Research, visit the NIH FAQ webpage.
5. Upload any other information requested by NIH.

NOTE: All JIT attachments should be submitted in PDF format with a maximum file size of 6 megabytes (MB). If you have the PI role, you may upload and save JIT information; however, you must be an SO to submit to NIH.

Inform OSP

Send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. informing OSP that JIT documents are ready for review and submission with the completed Expedited Checklist. The subject line of the email should state: "JIT Information Uploaded for PI: Doe, John Grant: 1 R01AB0123456-01".

NOTE: All documents submitted to the NIH must be submitted electronically by a UAB Institutional Representative.

JIT must be submitted to OSP five (5) business days before the sponsor date.

Confirmation

The Principal Investigator will receive a confirmation email from NIH eRA Commons upon submission. OSP will forward the confirmation email to the PI Delegate.