Administrative Office

JHS Administrative Director
nilua@uab.edu

Leadership

Finance

Budgeting for Department
Ensures proper accounting for all state, grant, and miscellaneous restricted/unrestricted accounts and EF
Distributes Monthly BA Reconciliation Reports to Faculty
Prepares Board of Trustees BOT Endowed Professorships/Chair Packets
Management of Start-up Packages for newly recruited faculty
Approves Payment Requests, POs and P-card Transactions
Funding Source Changes
Journal Entries

Grants Management

Grant Post Award Management

Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
Submission of JIT, Progress Reports, Re-budgets, Cost Transfer Request, and Subaward management.

Facilities Administrator
harrisjm@uab.edu

Space and Facilities

Business Officer II
whj@uab.edu

Grants Management

Assists BMG faculty with internal budget forms for new and renewal grant awards
Processes grant rebudgeting requests
Serves as department liaison in processing incoming and outgoing subawards with external institutions
Serves as departmental liaison with OSP and other UAB departments on Post Award grant-related matters
Enters "Transfer In" grants into NIH Assist
Processes No Cost Extensions

Finance

Reviews and approves payment requests, PO's, and P-card Transactions
Enters journal entries, cost transfers, POs, and payment requests as directed by the Administrative Director
Provides training on UAB systems for new faculty and their lab personnel
Submits the paperwork for the set-up of new BMG financial accounts
Processes One Card requests
Serves as the departmental back-up payroll editor in the CTA system

Center for ISB Duties

Serves as admin support for the HSOM Center for Integrative Structural Biology (iSB)
Coordinates monthly iSB structural biology forums
Coordinates annual iSB symposium
Processes travel reimbursements for iSB forum speakers
Maintains iSB website
Serves as iSB liaison to Center members
Enters PO's and payment requests and reconciles P-card transactiions for iSB
Creates bi-monthly iSB bulletin
Distributes iSB updates and news to Center members via iSB e-mail distribution list

BMG Duties:

Assists the Administrative Director with the department's UAB space survey, the HSOM Space Utilization survey, and the UAB asset inventory reports
Assists the Facilities Administrator with various BMG projects such as lab clean-ups, equipment inventory, EH&S issues, etc.

Administrative Associate
bsims27@uab.edu

Administrative Operations

Coordinates the BMG Chair’s calendar and meeting priorities.
Coordinates BMG faculty meetings and departmental communications.
Oversees administration of the BMG weekly seminar series, including speaker scheduling and travel arrangements.
Manages the distribution of departmental communications and official updates.
Assists Faculty Search Committee Chairs with coordination of faculty candidate interviews (virtual and on-site), including travel and itinerary management.
Maintains and updates the BMG departmental website and announcement platforms.
Maintains current listing of all department personnel and updates email distribution lists
Coordinates travel arrangements for the BMG Chair.
Serves as primary coordinator for KAUL and SHEL conference room reservations.
Ensures smooth scheduling and logistical support for departmental meetings and events.

Finance

Processes travel reimbursements for seminar speakers and faculty recruits.
Submits EF reimbursements on behalf of BMG faculty.
Prepares and submits business and entertainment reimbursements in compliance with university policies.

Events Coordinator

Colleges & Schools