More

HR I-9 PROCESS

Getting Started

To comply with federal hiring regulations, UAB, along with the other UA System institutions, requires electronic I-9/E-Verify processing for all new campus hires. UAB uses Hyland Guardian to manage the I-9 process and comply with E-Verify requirements. This webpage provides designated UAB department staff with materials and resources to assist in using the Guardian system and managing I-9 and E-Verify compliance for their departments.

Find your school/unit's designated I-9/E-Verify Compliance Representative.



  • Introduction to I-9s


    What is an I-9?

    • The I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States.
    • ALL U.S. employers must properly complete an I-9 for each individual they hire for employment in the United States (this includes citizens and noncitizens).
    • The employee must attest to his or her employment authorization, and provide acceptable documents as evidence to their identity.
    • The employer, (YOU), must examine the identity document(s) presented in person by the employee to determine if they reasonably appear to be genuine and not expired.


    Why am I being asked to do this?

    You were designated by your organization/unit’s leader to be the Point of Contact to complete the I-9 form for new and rehires. If there are issues with you completing an I-9, please contact HR Records for assistance.

    If you have scheduled vacation, time off, or any other leave, please reach out to HR Records if you do not have anyone in your department to back you up with I-9s.


    I-9 Federal Compliance Timeline

    Employees who do not meet the compliance deadlines will be placed on leave without pay.

  • E-Verify/I-9 Compliance


    The chart below applies to all new hires and employees transferring from trainee. Click on the image below to download and print the E-Verify/I-9 Compliance Chart. View the POC List to find your school/unit's designated I-9/E-Verify Compliance Representative.

  • Guardian Training & Systems Access


    New POCs:

    If you would like to request POC access for someone in your department, please send the I-9 team an email with the new POC’s name, title, and Blazer ID. Prior to receiving access to Guardian and the I-9 drive, each employee must read and sign the HR Data Protection and Confidentiality Agreement. You must also take the Security Awareness Training in the UAB Campus Learning System. The I-9 team will send both of these items out in an email. After both requirements have been met, you will receive Guardian and I-9 drive access. Setup instructions will be in the Granting Access emails.


    Removing POC Access:

    If someone in your department will no longer be serving as a POC, please send the I-9 team an email to remove Guardian and I-9 drive access. If you would like to have them replaced by someone else, please follow the New POC instructions above.


    I-9 Training:

    I-9 training is provided by the I-9 team upon request. Guardian provides training for every part of the I-9 using the instructions below.

    • Log into Guardian with Blazer ID and password.
    • Click the help tab in the top right corner, then click help again.
    • Scroll down until you see User Guides & Tutorials (see image below).