Submitting Graduate Faculty Status Requests
Graduate faculty status is required for faculty members who serve on:
- Graduate student thesis or dissertation committees
- Graduate program admissions committees
- Graduate program curriculum committees
Refer to Graduate Faculty Categories for details on Level I, Level II, and Ad Hoc status.
Important notes:
- Requests must be submitted by the graduate program director, program administrator, or department chair.
- Postdoctoral trainees are not eligible for Graduate Faculty Status.
- Retired or emeritus UAB faculty should be submitted using Ad Hoc instructions (see below).
Level I or Level II
Step 1: Verify Existing Status
Go to the Graduate School Faculty Affiliation system and search by the faculty member’s name or BlazerID.
- The Graduate School Faculty Affiliation Status field will show the current review stage:
- Yes, active affiliation — No action needed
- Expired Must Renew — See Renewing Status below
- No active affiliation — Follow the steps below
- If a packet has been submitted, but has not yet been approved, this message will display:
- A Graduate School Faculty Affiliation Form ( Form # 176) is currently pending for this person. Only one form can be pending at any time. You can submit a new form after the currently pending one has completed its workflow process.
NOTE: Ad Hoc members are not tracked in this system. For Ad Hoc inquiries, email gradschool@uab.edu.
Step 2: Submit a New Request
If the faculty member does not have Graduate Faculty Status:
- Select Add Graduate Faculty Status
- Upload one combined PDF that includes:
- Recommendation for Graduate Faculty status form (PDF)
- Letter of nomination from the department chair or School/College dean addressed to the Dean of the Graduate School stating the nominee’s role (mentor/chair/member) and a brief explanation of their qualifications
- Applicant’s current CV
Step 3: Approval Notification
The individual who submitted the request will receive an email notification once final approval is complete.
Renewing Status
If a faculty member’s graduate faculty status has expired, locate the faculty member in the Graduate School Faculty Affiliation system, select the appropriate Level, upload a current CV, and submit the request.
Ad Hoc Graduate Faculty Status
Ad Hoc status is used for:
- Retired or emeritus faculty
- External/non-UAB committee members
Submission Process
Email one combined PDF to rdanner@uab.edu that includes:
- Recommendation for Graduate Faculty status form (PDF)
- Letter of nomination from the graduate program director or department chair addressed to the Dean of the Graduate School stating the nominee’s qualifications
- Applicant’s current CV
Timeline
The contact person listed on the form will be notified by email of the decision within 10 business days.
Quick Reminders
- Always check the system before submitting a new Level I or Level II request
- Combine all documents into a single PDF
- Ad Hoc faculty will not appear in the Faculty Affiliation system