Overview

UAB, as a receiver of federal contract funds, is compliant with federal contract regulations, and UAB requires the same of its subcontractors. The requirements for a prime contractor as well as a subcontractor are listed below.

SAM.gov

SAM.gov, the primary registrant database for the U.S. Federal Government, collects, validates, stores, and disseminates data in support of agency acquisition missions. UAB is registered in SAM.gov as is any institution or entity conducting business with the U.S. Federal Government.

DUNS / UEI Number

The Data Universal Numbering System (DUNS) number is a unique nine digit identification number provided to a registered entity by Dun & Bradstreet. The federal government requires that all applicants for grants and contracts have a DUNS number. The federal government will use the DUNS number to better identify related organizations that are receiving federal funding. UAB has ONLY one DUNS number for sponsored activities – 063690705.

Important Note (Source):

By April of 2022, the federal government will stop using the DUNS number to uniquely identify entities registered in the System for Award Management (SAM). At that point, entities doing business with the federal government will use a Unique Entity Identifier (UEI) created in SAM.gov. They will no longer have to go to a third-party website to obtain their identifier. Active registrants will have their UEI assigned and viewable within SAM.gov; there is no action for registered entities to take at this time. This transition allows GSA to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government.

The UEI for UAB is YND4PLMC9AN7.

Representations and Certifications

Representations & Certifications from subcontractors and suppliers are necessary to help assure that the UAB and the Federal Governments interests are protected, laws relating to ethical conduct are adhered to, cost or pricing data are properly disclosed, and socioeconomic and environmental programs are initiated and maintained by the prime contractors and their subcontractors.

Representations & Certifications are also required to ensure the necessary information is obtained to adequately establish a business relationship, i.e. TIN/EIN, business type and classifications, and addresses.

UAB must ensure that the appropriate Representations and Certifications of subcontractors are filed in SAM.gov.