Application Process FAQs

How do I apply?
How do I know my application was submitted successfully?
How do I check the status of my application?
Will there be a background check?
Who do I contact for special assistance?

How do I apply?

UAB and UAB Medicine utilize an online application process.  Each job we post online has a unique identification number. Within each job description, we list the job title and position requirements necessary to be considered qualified for the position. Applications will be considered only for current job vacancies. Follow these tips to apply for a position:

• Search: On the job search page, search by job field, job location, posting date, or job schedule.  Use the advanced search button for other search field options. Once you find the job of interest, click Apply. New users must create an account after clicking apply.
• Create an Account: After clicking apply, click New User. If you accept the privacy agreement, click I accept.  Follow the guidelines to create a user name and password and click register.
• Resume: Resumes are recommended but not required. Acceptable formats for uploading a resume are Word (doc) or PDF (pdf) files. Uploading a resume that is in a text format will assist in completing your application automatically (doc, pdf, etc.). Scanned resumes and other formats are not acceptable and will not be read by our system.
  Note: Please thoroughly and accurately complete all requested information in the application even after uploading a resume. Incomplete applications may not be given full consideration. Responses such as "See Resume" are considered incomplete.
• Cover Letter: Cover letters are recommended but not required. To include a cover letter, you must upload a Word (doc) or PDF (pdf) file at the attachment step of the application. It is not necessary to address a cover letter to a specific person.

How do I know my application was submitted successfully?

An automated email confirming receipt of your application will be sent when an application is successfully submitted. If you do not receive an email notification, please check your spam folder or sign in to your account to review your “my job page” tab.

If you are selected for further review, a member of our HR department or the hiring manager will contact you.

How do I check the status of my application?

You may track the progress of your application by signing in and clicking the “My Job Page” tab. You will see the status of your application by the position. You can click the status to review the meaning.

Will there be a background check?

A successful candidate will have a complete background screening conducted. This background screening includes but is not limited to the following:

• Social Security Number trace
• Local, state and federal criminal conviction records including an Office Inspector General/General Services
• Administration (OIG/GSA) check
• Past employment and education history
• Professional licensure/certification
• Moving Vehicle Report (where required)

Who do I contact for special assistance?

UAB supports the employment and advancement of persons with disabilities. Individuals with disabilities needing assistance in the application process are invited to request assistance. UAB works in close coordination with the Alabama Department of Rehabilitation Services.

For more information regarding the employment of persons with disabilities, contact the UAB Employee Relations AWARE Program.

Technical FAQs

What do I do if I forgot my username and/or password?
I attempted to submit my application, but the website indicated that there was an error. What do I do now?
I'm experiencing technical difficulties with the Diversity Survey page. What do I do?
What type of file should I use when uploading my resume?
Why isn't information from the resume that I uploaded going into the correct application fields?

What do I do if I forgot my username and/or password?

From the job search page, click "sign in" at the top right of the page. From the sign in page, select "forgot your username?" and/or "forgot your password?" Follow the directions provided.

I attempted to submit my application, but the website indicated that there was an error. What do I do now?

Our system supports the following web browsers:

• Internet Explorer 8 and above (Please also make sure Compatibility Mode is unchecked from the Tools menu in Internet Explorer)
• Firefox 19 or higher
• Apple Safari
• Note: Chrome is not a supported browser. Please use one of the listed supported browsers for best results.

I'm experiencing technical difficulties with the Diversity Survey page. What do I do?

The current recommendation is to:

• Clear your browser cache and cookies and then restart your browser.
• Complete your application in a supported browser: Internet Explorer 8 and above, Firefox 19 or higher, or Apple Safari
• For IE users, make sure Compatibility Mode is unchecked from the Tools menu
• Confirm you have the most recent versions of the following applications:
• Adobe Reader
• Adobe Flash
• Java

If you still experience problems, please try a computer that has been updated to the recommendations above to complete your online application.

What type of file should I use when uploading my resume?

To upload a resume, please use Word (doc or docx) or PDF (pdf) formats. Scanned resumes may not work with the parsing function and other formats are not readable by our systems.

Why isn't information from the resume that I uploaded going into the correct application fields?

Resumes must be in a text format (i.e. Microsoft Word or PDF files) rather than an object format (i.e. scanned document) for proper parsing of the information.

General FAQs

How will the recruiter and/or hiring manager contact me?
I don’t have a computer. May I mail my resume to you?
May I submit my resume without specifying interest in a particular position or job requisition number?
May I apply for more than one position at a time?
If a job was posted a few months ago and is still posted on the jobs website, is it really still open?
I started an application but no longer see the position online. Can I complete my application?
Where do I go if I am interested in a faculty or teaching position?

How will the recruiter and/or hiring manager contact me?

Recruiters or hiring managers will contact you by phone or email. Please make sure your profile information is up to date at all times.

I don’t have a computer. May I mail my resume to you?

We only consider applications submitted online. We cannot accept applications via email, fax or postal mail. You may consider using computers at your local library.

May I submit my resume without specifying interest in a particular position or job requisition number?

You may create a profile and save to your account but the profile must be submitted for all positions you wish to be considered for.

May I apply for more than one position at a time?

No, you must apply to each position separately.

If a job was posted a few months ago and is still posted on the jobs website, is it really still open?

Yes. If a job is listed on our website, it is considered open. Some jobs take longer to fill than others and may remain open for longer periods of time.

I started an application but no longer see the position online. Can I complete my application?

You will not be able to complete a submission for a position that is no longer posted to our website.

Where do I go if I am interested in a faculty or teaching position?

Please visit the faculty openings website to view open faculty positions at UAB.

For additional questions not covered here...