For all minors not enrolled as a student at UAB and under the age of 18 at the time of starting, the following documents must be completed and submitted to UAB Employee Health (ehocchealth@uab.edu) prior to the minor starting at UAB:

• UAB Employee Health Initial Enrollment Form
• Proof of vaccinations/vaccination records
• Physician letter – a letter from the physician of the minor indicating that the minor is cleared to work in a lab at UAB
• If the minor is NOT being paid, Consent for Minor in Lab or Animal Facilities form completed by minor and PI/Supervisor
• If the minor is being paid, Consent to Employ Minor in Lab form completed by minor and PI/Supervisor
• Faculty Member Researcher ARP Director Acknowledgement of Minor in Laboratories and Animal Facilities form completed by PI/Supervisor
• Before the minor can begin, a lab safety review will be conducted and the space approved by EH&S Lab Safety
• After the minor is Medically Cleared by Occupational Health and the lab is cleared by Lab Safety, a Notice of Compliance/Lab Safety Clearance will be sent to the minor and Designated Supervisor/Faculty/Researcher/PI.  Although Occupational Health will notify The Office of Youth Protection Services that a minor will be entering the lab area, the Designated Supervisor/Faculty/Researcher/PI must verify compliance with The Office of Youth Protection Services separately.

Notes:

• A “Minor” is defined for purposes of these policy guidelines as any individual less than 18 years of age.
• For employment of a minor, Employment of Minors describes the UAB policies that cover minors that want to be employees at UAB; Employing Minors Request for Clearance Form and Instructions has detailed instructions that must be followed to allow a minor to become a UAB employee.
• If the minor wants to volunteer or visit in your laboratory, UAB’s policy can be found at Minors in Laboratories and Animal Facilities.
• Minors less than 10 years of age and not enrolled in grade four or higher are not allowed in UAB laboratories or animal activity areas where there are physical hazards, where hazardous chemical, biological, or radiological agents are used or stored, or where laboratory animals are present.
• Minors who accompany UAB employees to the UAB workplace for reasons other than participation in UAB research-type activities are not permitted in UAB research laboratories or animal facilities. Admittance to other UAB areas is subject to approval by the appropriate dean, director, or department.
• There is an additional policy regarding protection of children on UAB premises and in UAB sponsored activities that applies to minors that are working/observing in UAB laboratories. All individuals that will have contact with minors or supervise minors in UAB laboratories should review the Youth Protection Policies and Procedures. Any UAB employee, trainee, student, volunteer, or other representative that fails to follow this policy may have disciplinary action taken against them as described in the policy. All activities and programs, including virtual programs with youth participants that fall under UAB’s Protection of Children Policy must register their program with the Office of the Senior Vice President for Finance and Administration at least eight weeks prior to the start date of the activity or program.

For all adults, that will be in the lab and NOT being paid, the following documents must be completed and submitted to UAB Employee Health (ehsocchealth@uab.edu) prior to starting at UAB:

• UAB Employee Health Initial Enrollment Form
• Proof of vaccinations/vaccination records or titer results proving immunity
• Request for Clearance/Consent for Volunteer in Labs form
• Before the volunteer can begin, a lab safety review will be conducted and space approved by EH&S Lab Safety

Note: This does NOT include UAB students that will be in the laboratory in conjunction with a class and coursework.