OnCore

The OnCore clinical trial management system (CTMS) is a software application that helps research teams track protocols, subjects, study visits, and administrative activity through the lifecycle of the protocol. OnCore provides critical reporting and analytical capabilities that deliver a real-time snapshot of study activity at UAB.

Key OnCore Components include:

• PC Console: protocol information
• Specifications: subject calendars
• Financials Console: Charge Master linking for UAB Health System and CCTS billable services, sponsor budget entry, invoicing, and payment reconciliation
• CRA and Subject Console: subject status and visit management
• Reports: protocol and subject search tools, available ad hoc reports

What does OnCore do at UAB?
OnCore information aligns with the UAB Health System (UABHS) electronic health record and billing systems. When the study team enters protocol, subject, financial, and billing information into the system, OnCore:

• Improves Research Billing Compliance: generates Clinical Trial Billing Notices (CTBNs) for the Clinical Billing Office and reports for CCTS to bill for clinical services
• Enhances Patient Safety: flags relevant patients as On Study in their medical record, allows for patient hospital admissions alerts
• Provides Financial Information: generates financial data for sponsor invoicing and A/R reporting for study teams, and provides important financial information to UAB leadership
• Provides data: provides reports for study teams and UAB leadership, information for Power Plan creation and ancillary areas like IDS Pharmacy

Watch an introduction to OnCore Video, view a diagram of OnCore’s downstream communication, or see more details about OnCore utilization. (Use your uab.edu email/blazerid to access these materials.)

Helpful Forms & Quick Links

• Request OnCore Training: OnCore Training Registration Form
• Request OnCore New User Account: OnCore ID Request Form (use your uab.edu email/blazerid to access)
• Submit a study for OnCore entry: CBR-CCTS-OCS Submission Form
• Log in to OnCore: OnCore link
• Watch an introduction to OnCore video: Oncore 101 Video (use your uab.edu email/blazerid to access)
• Need help with OnCore? Contact: Oncore@uabmc.edu or view how-to guides and support materials in the OnCore Online Training Center library (use your uab.edu email/blazerid to access).