WEBVTT

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Welcome to the export control training on
visitor management.

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In this video,
we'll walk through the visitor management

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process, how to submit,
review and manage visitor requests to

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ensure compliance with US export control
regulations.

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Within the Export Control module,
A visitor request is used to manage

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individuals visiting UAV facilities or
participating in university activities.

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This process ensures that all visitors
are properly documented,

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screened against restricted party lists,
and reviewed for potential export control

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risks.

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To begin,
navigate to the Export Control workspace

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and select Create Export Control for type
of request.

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Select International Guest and enter the
name of your request.

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Click Continue.

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The system will populate visitor specific
smart form pages for you to complete.

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You'll be prompted to enter key details
about the visit and visitor.

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Add in the dates of visit,
the hosting faculty member,

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and the hosting department or school.

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Click Add to identify the campus
locations to be visited.

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If you'd like to add additional,
click OK and add another for type of

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visit,
select either non students visit or

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students visit for question 6,
category of visit.

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If you select Research Visit or
Activities involving Laboratory Use

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Question 7, select.

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The activity that will be performed by
the visitors will appear.

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If you select either of the STEM
responses, this one or this one,

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the Visitor with Research Information
page will appear after you click continue.

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As you can see,
the pages appeared on the left side.

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Complete the Visitor Information page by
adding their first name,

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middle name if they have one,
and last name as it appears on the

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passport.

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Add their countries of citizenship and
select yes or no for if they are a legal

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permanent resident of the US.

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Add any affiliated companies,
institutions or organizations.

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And select Yes or No for if the visitor
participates in a foreign talent

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recruitment program.

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Click Continue.

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Fill out the visitor with Research
Information page.

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This page is to collect information on
the research that the visitor will

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conduct on campus,
as well as what data and equipment they

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will have access to.

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Depending on the answers you select for
questions 2 and below,

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you may be prompted to describe your
answer.

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Carefully fill out the answers to all of
these questions.

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Lastly,
type in the reasons or purposes of visit.

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Once you're finished, click Continue.

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On the final page,
attach any additional supporting

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documents by clicking Add.

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When complete, click Finish.

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We are taken to the request workspace.

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The final step is to submit the request.

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Click Submit,
check that you agree with the above

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statement,
add any comments or supporting documents

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and click OK.

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Once submitted,
the visitor request is now tracked within

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the Request workspace.

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Key sections to note include the Visitor
Information page and the Screening

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Results page.

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These allow you to see information about
your visitor.

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As part of the process,
the system will perform screening against

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restricted party lists.

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This helps to identify any potential
compliance concerns or matches that

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require further evaluation.

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After submission,
the request enters the Export Control

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Review workflow, as seen here.

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During this phase,
reviewers will verify the completeness of

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submitted information,
confirm visitor identity,

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location and activity details,
and conduct A compliance analysis and

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document their findings.

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The review will determine whether any
restrictions or controls are required for

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the visitors access.

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If the visitor is approved,
appropriate access controls are

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implemented.

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This may include limiting access to
specific facilities,

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managing inclusion and faculty access
lists,

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and applying additional safeguards as
needed.

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Managing visitor access through the
export control process helps UAV to

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ensure regulatory compliance,
protect control technologies and data,

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and reduce institutional risk.

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You have now completed the process of
visitor management.

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For additional information,
please visit the training site.

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Thanks for watching.