Migrating Canvas Media to Kaltura My Media

Canvas Media should be replaced with Kaltura embeds or Media Gallery published videos of the same video content. Canvas Media lacks necessary accessibility features.  To do so, you will download the Canvas Media video file from Canvas, upload the media to Kaltura then replace the Canvas Media embed or link in Canvas with a Kaltura embed or link in Canvas.  Details on this process are below.

Canvas Media in your course will have this distinct look:

All published (available to students in Canvas) media that look like the above image should be migrated to Kaltura for better compliance with Title II

A good starting place is the first item in your first module. Open this item and click ‘Next’, until you have examined each published module item in your course, remediating Canvas Media as you go.

There are two basic methods to add Canvas Media to a course: Module link or link/embed into a Canvas page, discussion, assignment, quiz description or quiz question. Which method was used to add the media to the course determines the method needed to replace the Canvas Media with Kaltura media.

To identify which method was used to add the item to the course, look at the Canvas Media object on the page. If you see a filename with a video extension (.mp4, webm, mov, etc) with download below it, you have a linked module item. If you do not see a filename with Download below, you have a Rich Content Editor (RCE) embed. Jump to the RCE section for this embed type.

Linked Module Item

1. Download the video file and log the filename with all other Canvas Media filenames in the course. The names will be needed at the end of this process.
2. Upload the file to My Media. Machine captions will automatically be created

3. Return to the Modules page in the course to add the Kaltura version of the video. Go to the module with the linked Canvas Media item. Click the plus sign by the module name (A) to add a new item. Set the type to External Tool (B), then select My Media (C) from the list.

   

4. A list of all your Kaltura Media will appear. Newly added media will be at the top of the list.You can search (A) for media by title. Embed options are available in the Settings cog (B). More information on the available settings can be found in our Embed Options guide. To embed the chosen media, select  </> Embed (B) then Add Item (C).

   

5. Now you will be back on the Modules page. Remove the Canvas Media version that has a paperclip icon (A) by the name and a file extension in the name by opening the vertical kabob(B) then selecting Remove (C). Make sure to publish (D) the Kaltura copy of the video.

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6. Continue evaluating each item in every published Module in your course for Canvas Media, logging filenames and converting them to Kaltura as you go. Once all have been converted to Kaltura media, go to the Cleanup section below with your list of Canvas Media files in your course.

Rich Content Editor (RCE) Embeds

1. To identify the name of the Canvas Media file that was embedded in a page with the RCE, first open the page in the RCE by clicking Edit (A).

   

2. Locate the video on the page and click anywhere on it except for the play button. A Video Options tab will appear (A). Click on the tab and copy the name of the media from the title field (B).

   

3. Upload the file to My Media. Machine captions will automatically be created.

4. Return to the Modules page in the course to add the Kaltura version of the video. Go to the module with the embedded Canvas Media item and edit the page in the RCE. Locate the old Canvas Media and delete it (A). Click the Kaltura Media logo in the RCE (B).

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5. A list of all your Kaltura Media will appear. Newly added media will be at the top of the list. You can search (A) for media by title. Embed options are available in the Settings cog (B). More information on the available settings can be found in our Embed Options guide. To embed media, select  </> Embed (C) and the newly captioned Kaltura media will be added.

   

Clean Up

1. With a list of Canvas Media filenames from the course at hand, return to the Files section of your course. Search for the old Canvas Media by filename (A).

   

2. Use the three dot dropdown menu to either or Delete (B) or Edit Permissions (C).  Use the dropdown menu in the window that opens if you wish to Unpublish(D) the media.

   

3. You may also select multiple files to Delete (A) or Unpublish (B) the old Canvas Media in bulk.